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AYC Election for the Next Board of Directors

The annual election of AYC officers has begun. Here are the nominees:

Peter Lehrach

Peter Lehrach has been nominated to be the next AYC Commodore.

Commodore: Peter Lehrach
Vice Commodore: Christina Campo
Rear Commodore: Chris Smith
Junior Staff Commodore: Cynthia Pillote
One-Year Membership Director: Dianna Andress
Two-Year Membership Director: John Riddell
Fleet Captain: Steve Brown
Cruising Captain: Tom Errickson

In addition, the board selects a Treasurer and Secretary. Tony Chapman has agreed to continue as Treasurer and Lori Reger will continue as Secretary. Continuing on the board as Senior Staff Commodore, Mike Ferring.

The nominating committee: Martin Lorch, Matt Davis, George Tingom, J.M. Kiel, George Sheller, Bruce Andress, Victor Felice, Chris Smith, Ben Doane, Mike Parker, Tom Errickson, Jeff Sloan, Cindy Pillote (non voting).

In addition to voting for officers, you’ll be asked to decide whether to increase the annual dues from $125/year to $150/year. The increase requires a two-thirds majority in order to pass. (AYC dues have not increased for more than 10 years.)

A link to voting has been emailed to all the full members of record as of April 1. If you didn’t receive the link, contact Mike Ferring. If you requested a paper ballot, you’ll need to return it postmarked by May 9 or bring it to the counting session at the Caddy Shack by 6pm on Tuesday, May 13. With electronic voting, the counting takes about one minute, so don’t be late.

Survey Shows Widespread Support for Raising AYC Reserves

Here are the results of a member survey conducted the week of February 17 about AYC finances. Seventy-seven members completed the survey, presented online using Constant Contact’s survey system. All responses were confidential.

Headlines and Executive Summary:

Members value membership. Is AYC worth the money you pay? The result is a resounding “yes.” Using a five-point scale, with one being “lousy” and five “outstanding,” respondents rate AYC 4.0 for the value they think they get for the money they spend. Breaking it down, 35% rate AYC’s value at the top score of  5; 42% rate it a 4; and just over 20% rate it a 3 or lower.

Who are the 20% who don’t rate it as highly? Speaking generally, they’re people who don’t race (50% race vs. 72% of those who rate it higher), but there’s no pattern for how long they’ve been members of the club. Not surprisingly these people don’t think dues should be raised, but think racing fees should go up. And they’re more likely to say it’s more important for the club to cut costs than to raise revenue.

The AYC survey showed widespread support for building the cash reserves.

The AYC survey showed widespread support for building the cash reserves.

It’s reassuring to learn that members rate the club’s value highly, but the main purpose of the survey was to learn how members think the club should deal with dues, fees, and expenses.

The survey found members overwhelmingly agree that it’s a good idea to try to increase financial reserves to be ready for the day when equipment needs to be replaced.

86% of the respondents think it’s important to build reserves. The few who disagree (14%) tend to be the people who think the club is poorly run or isn’t concerned enough about keeping costs down—or who simply don’t want to pay more money.

65% think it’s more important to raise revenue than it is to cut costs. 31% think the opposite.

Clearly the members of the board of directors think they’re being responsible stewards of the club checkbook, saving money wherever possible and spending no more than necessary to present the quality of equipment and programs members expect. A minority of respondents isn’t so sure. They haven’t studied club spending of course, but they’re sure there’s money to be saved. “Every line item needs to be reviewed for cost savings,” wrote one. “Anywhere possible,” said another. (In fact, Commodore Cindy Pillote has appointed a committee to review the spending line by line to look for ways to economize.)

Over the last two years, the fleet captains have increased entry fees about 15%, with nonmembers paying even higher increases. Respondents believe racing fees should increase further by a high margin (62%-31%). 32% say raise them 10%; 20% say 20%; and 18% say raise them by 5% or less. Objections to raising fees? Mostly concern that higher fees would drive away entries.

The club dues are $125/year and have not increased in some 10 years. Is it time to bump them up? 71% say they would support a dues increase. How much? 32% say raise dues to $150; 19% say $175; and 9% say $200. The ones who don’t want an increase are inclined to think that dues are high enough already or that if we would economize, an increase wouldn’t be necessary.

The board will decide at its next meeting whether to submit a proposal for a dues increase to the general membership. The increase would need to be approved in a vote, probably at the same time as the next election of officers.

AYC Dues-Fees Survey.

Interested in learning more about how the club works? Here’s an explanation and link to the bylaws. And here’s the current budget.

Next Meeting: “State of the Club”

Our January Monthly Meeting will present a picture of the “State of the Club,” led by Commodore Cynthia Pillote and Treasurer Tony Chapman.

Tony Chapman has been the club's treasurer for a very long time (thank you Tony) and is a serious competitive sailor, competing in a Buccaneer and Viper 640 at regattas all over the country. Tony was the recipient of this year's AYC Sportsmanship Award, given to someone deemed to be a "most valuable player" for AYC.

Treasurer Tony Chapman will present information on the club’s financial condition.

This is an opportunity for club members to get a full understanding of the club’s financial position, to ask questions and offer feedback on the direction we need to take for the future.

The meeting is Tuesday, January 14, beginning at 7pm (but arrive early for dinner). Monthly meetings are held at the Caddy Shack @ Rolling Hills Golf Course, 1415 North Mill Avenue, Tempe, AZ 85281-1205 (map) and both members and non-members are welcome to attend.

Here’s a copy of the 2013-2014 AYC budget for your review before the meeting.

AYC Board Election Underway

The election is underway for the 2013-2014 AYC Board of Directors. Most members have received an email notifying them to vote online, the first year this convenient method has been available. Nineteen members chose to receive mailed, paper ballots. The benefits of electronic voting are huge. It’s much less expensive and time-consuming for the club and it’s easier for members, taking only seconds and not requiring a 46-cent postage stamp.

Here are the nominees:

Cindy Pillote

Cindy Pillote

One-Year Terms
Commodore: Cindy Pillote
Vice Commodore: Peter Lehrach
Rear Commodore: Christina Campo
Fleet Captain: Greg Woodcock
Cruising Captain: Ralph Vatalaro

Two-Year Terms
Membership Director: Andrea Love
Junior Staff Commodore: Mike Ferring

Continuing on the board are Emory Heisler, who will become Senior Staff Commodore, and Thom Dickerson, Membership Director. The board will also choose a Treasurer (Tony Chapman has agreed to continue) and Secretary (we’re open to suggestions).

Electronic voting will continue until Monday, May 13 at 6pm MST. Paper ballots must be mailed to Mike Ferring, 525 W Monte Vista Rd, Phoenix, AZ 85003 postmarked May 9 or earlier or a ballot may be brought by the voting member in person at the time and place designated for the election. The votes will be counted at 6pm MST on Tuesday, May 14, at the Caddy Shack@Rolling Hills.

 

 

AYC Powerboat Drivers Must Be Certified

The AYC Board of Directors has taken a step that the club has been contemplating for years: Requiring that any driver of an AYC or ASF powerboat have a nationally-recognized certification for safe powerboat operation. The requirement kicks in January 1, but we’ll try to follow it immediately.

Fleet Captain Greg Woodcock will come up with a list of certifications which will qualify and we’ll let you know what they are.

This step would not be possible without the enormous contribution of Rob Gibbs, who has conducted two courses for US Sailing powerboat certification, most recently just last month, when 10 people received certification. The people who took the course heaped huge compliments on Rob for his effort and for the quality of the teaching. Our continuing thanks, Rob, for all that you do for the club. And we thank the board of the Arizona Sailing Foundation and its president John Mayall for underwriting the cost of the materials for the powerboat course.

Rob will lead another class on December 14, 15, and 16 and there are still openings for that class (as of 12/1).

The AYC board recognizes that the new requirement won’t prevent accidents or mistreatment of equipment, but clearly it should help. It’s been a constant problem maintaining ASF and AYC boats in prime condition. Most important, we believe this step will reduce the chance of a powerboat injury, which no one wants to see.

Sincerely,
Mike Ferring
Commodore

AYC Board Nominations and Proposed Bylaws Changes

The AYC Board of Directors is proposing two changes to the club bylaws and voting on the changes will happen at the same time as the election of a new Board of Directors.

The two changes are these:

  1. To extend the age eligibility for Junior Membership from the current 21 to 25. The intent is to try to draw more Junior Members, including more college students. Junior Members may not vote in elections, but can carry membership cards and enter club races as members.
  2. To permit electronic voting in club elections. It’s now possible to conduct secure, online elections, reducing the difficulty and cost of conducting the annual club election, which the bylaws require be done by mail. As of this time, all but two or three club members have email addresses and online access. The change in the bylaws would allow these few members to continue to vote by mail, if they wish.

Here is a PDF of all the changes.

And here is the link to the current bylaws.

The Board unanimously recommends passage of the changes. Mailed ballots will go out after the first of April.

On those ballots we will also have the following candidates nominated by our Nominating committee! POSITION-NOMINEE-NOMINATED BY

  • Commodore – Mike Ferring – Sport boat (Ferring)
  • Vice Commodore – Decker Williams – Sport boat (Ferring)
  • Rear Commodore – Bob Whyte – Sport boat (Ferring)
  • Fleet Captain – Greg Woodcock – Spin (Andress)
  • Membership (2 year) – Thom Dickerson – Thistle (Dickerson)
  • Cruising – Mike Parker Buccaneer – (Davis)
  • Staff Commodore (2 year) – Emory Heisler – (bylaws)

And two more volunteers that are scheduled to be nominated and elected by the Board

  • Secretary – Peter Lehrach – Sport boat (Ferring)
  • Treasurer – Tony Chapman – Sport boat (Chapman)

Thank you one and all!

Notice: 2012-13 AYC Officers Nominating Meeting

The Arizona Yacht Club Board of Directors Election Nominating Meeting will be held March 13, 2012 at 6pm immediately prior to the March General Membership meeting.

Eligible members interested in volunteering to run for election to AYC Board of Directors positions, or that would like to nominate eligible AYC members should see their ACTIVE Fleet Captain, Cruising Captain Mike Parker or Commodore Emory Heisler to participate in the Nominating Committee or to submit nominations.

The ELECTION OF OFFICERS and NOMINATING committee and process are defined by the AYC By-Laws as follows:

9.1.2 Election of Officers. The following Club Officers shall be elected annually by the Membership for one (1) year terms: Commodore, Vice Commodore, Rear Commodore, Fleet Captain, and Cruising Captain. Each year the following Club Officers shall be elected by the Membership for two (2) year terms: Membership Director, Junior Staff Commodore (who shall become Senior Staff Commodore in the second year of his tenure).

12.1.2 NOMINATING: All members of the Nominating Committee must be Voting Members of the Club. The Fleet Captain of each active fleet shall notify the Commodore of the Fleet’s representative. The Cruising Captain shall select one (1) member from the ranks of the predominately Cruising Voting Membership and the Commodore shall select two (2) members-at-large representatives from the ranks of the non-racing Voting Members of the Club. Such selections by the Active Racing Fleets, Cruising Captain and Commodore shall not be subject to approval or challenge by any other entity or person. For the purposes of this Article, an “Active Racing Fleet” shall mean a racing fleet which qualified for a separate start and has at least four (4) Voting Members registered to race, in the last completed Fall or Spring Series of the Club’s racing calendar just prior to the Nominating Committee’s first meeting. The Chairman of the Nominating Committee shall be the Commodore of the Club who shall have no vote on the Nominating Committee. No other Officers or Board Members may be on the Nominating Committee. There shall be no requirement for the Nominating Committee to nominate any incumbent Officer or Member of the Board of Directors to any Office or Board of Director Membership. The Nominating Committee shall procure approval of each of its nominations from the person being nominated prior to conclusion of its duties for the year. The Nominating Committee may nominate more than one (1) candidate for each position open. Notwithstanding the foregoing, the Commodore shall automatically be nominated for the position of Junior Staff Commodore.

Notice: 2011-12 Officers Nominating Meeting

The Arizona Yacht Club Board of Directors Election Nominating Meeting will be held March 8, 2011 at 6pm immediately prior to the March General Membership meeting.

Eligible members interested in volunteering to run for election to AYC Board of Directors positions, or that would like to nominate eligible AYC members should see their ACTIVE Fleet Captain, Cruising Captain (acting) Mike Parker or Commodore Joe Motil to participate in the Nominating Committee or to submit nominations.

The ELECTION OF OFFICERS and NOMINATING committee and process are defined by the AYC Bylaws as follows:

9.1.2 Election of Officers. The following Club Officers shall be elected annually by the Membership for one (1) year terms: Commodore, Vice Commodore, Rear Commodore, Fleet Captain, and Cruising Captain. Each year the following Club Officers shall be elected by the Membership for two (2) year terms: Membership Director, Junior Staff Commodore (who shall become Senior Staff Commodore in the second year of his tenure).

12.1.2 NOMINATING: All members of the Nominating Committee must be Voting Members of the Club. The Fleet Captain of each active fleet shall notify the Commodore of the Fleet’s representative. The Cruising Captain shall select one (1) member from the ranks of the predominately Cruising Voting Membership and the Commodore shall select two (2) members-at-large representatives from the ranks of the non-racing Voting Members of the Club. Such selections by the Active Racing Fleets, Cruising Captain and Commodore shall not be subject to approval or challenge by any other entity or person. For the purposes of this Article, an “Active Racing Fleet” shall mean a racing fleet which qualified for a separate start and has at least four (4) Voting Members registered to race, in the last completed Fall or Spring Series of the Club’s racing calendar just prior to the Nominating Committee’s first meeting. The Chairman of the Nominating Committee shall be the Commodore of the Club who shall have no vote on the Nominating Committee. No other Officers or Board Members may be on the Nominating Committee. There shall be no requirement for the Nominating Committee to nominate any incumbent Officer or Member of the Board of Directors to any Office or Board of Director Membership. The Nominating Committee shall procure approval of each of its nominations from the person being nominated prior to conclusion of its duties for the year. The Nominating Committee may nominate more than one  (1) candidate for each position open. Notwithstanding the foregoing, the Commodore shall automatically be nominated for the position of Junior Staff Commodore.

February AYC Board Meeting Minutes

Meeting Call to order 2/1/2011, 7:13pm, Emory Heisler’s Home

 Attendees: Motil, Heisler, Harlow, Chapman, Pillote, Parker and Guests (see list at end)

 1.       Secretary (Heisler substitute)

  • January minutes updated to reflect May 14, 2011 as Commodore’s Ball.  Approved by Pillote motion, Harlow 2nd, unanimous.

2.       Treasurer Report (Chapman)

  • Awaiting final Birthday Regatta expenses for next report.

3.       Membership (Pillote, Sahali)

  • Bernie Armstrong nominated. Approved by Heisler motion, Motil 2nd, unanimous.

4.       Cruising Captain (vacant – Parker substitute)

  • Tall Cactus preparations – planning for 40 dinners
  •  Details to be posted to web in FebMarch

5.       Fleet Captain (Harlow)

  • Fall Series Trophies will be presented at March Membership meeting
  • Birthday regatta 1st place trophies to be created – assigned to Heisler
  • 3/27/2011 TTL to be cancelled for Dragon Boat Race – Heisler will post to web

6.       Jr. Staff Commodore (Jackson)

  •  No items

7.       Sr. Staff Commodore (Parker)

  •  No items

8.       Rear Commodore (vacant – Motil substitute)

  • GM Meeting topics discussion
  • Commodores Ball set for Chart House – McCormick Ranch 

9.       Vice Commodore (Heisler)

  • Compass Points near ready for February 

10.   Commodore (Motil)

  • No additional items
  • Next Meeting Locations:March 1, Lucille’s Tempe Marketplace, April 5, Jackson’s, May 3, Pete’s (Ballot Count), May 14, Chart House, June 7Heisler’s

11.   Other

  • After adjournment an open discussion was held with guests about AYC current issues (i.e. open board seats, declining membership) and ideas for improvement (improved communications, non-racing activities).  Participants: AYC BoD attendees, Guests: Tom Ohlin-Former Commodore, Dennis Lynde-Former Commodore, ASF: John Mayal, Greg Dean, Lisa Lake, Leo Baumann, Natalie Harper, George Tingom.

Meeting Adjourned 7:56pm

Submitted: March 1, 2011,  Emory Heisler – Vice Commodore for Vacant Secretary position

January 2011 Board of Directors Meeting

Meeting Call to order 7:02, Joe Motil’s Home

Attendees:  Motil-Commodore, Heisler-Vice Commodore, Harlow-Fleet Captain, Pillote-Membership, Jackson-Jr. Staff, Parker-Sr. Staff

Absent: Chapman-Treasurer, Sahali-Membership, Rear Commodore-VACANT, Cruising Captain-VACANT, Secretary-VACANT

Secretary (Heisler-substitute)
- December minutes provided by C. Pillote.  Approved by Heisler motion, Parker 2nd, unanimous.

Treasurer Report (Chapman)
- Absent. No report.

Membership (Pillote, Sahali)
- Bob Hastings, John Healy nominated. Approved by Heisler motion, Jackson 2nd, unanimous.

Cruising Captain (vacant – Parker substitute)
- Preparations underway for Tall Cactus, Catalina in July

Fleet Captain (Harlow)
- Birthday Regatta ready
- LP Maricopa County Fees remaining within budget.

Jr. Staff Commodore (Jackson)
- Birthday Regatta ready.  Reviewed volunteer schedules.

Sr. Staff Commodore (Parker)
- No items

Rear Commodore (VACANT-Motil substitute)
- More GM meeting ideas needed
- Commodores Ball set for Chart House – McCormick Ranch

 Vice Commodore (Heisler)
- 2011-2012 Board Planning Meeting ideas discussed.  2/1/2011 meeting will include invited guests of ASF Board, Candidates for 2011-12 AYC Board, Former Commodores for planning.

Commodore (Motil)
- No additional items

Other
- Next Meeting Locations: Feb 1-Heisler’s, March 1-Lucille’s Tempe Marketplace, April 5-Greg Jackson’s, May 3-Pete’s (Ballot Count), May 14-Chart House, June 7-Heisler’s

Meeting Adjourned 8:33pm
Submitted: February 1, 2011,  Emory Heisler – Vice Commodore / Acting Secretary