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Updating the AYC Bylaws

By on April 8, 2019 in Board of Directors, Member Interest

Every three-to-four years we’ve been updating the AYC Bylaws to clarify, simplify, and update the document that governs how the club is run. Time to to it again.

On your election ballot this year are various non-controversial changes to the bylaws, including these changes:

  1. Eliminate the provision requiring publishing the names of people who have not paid renewal dues by mid-August. Time to stop “shaming.”
  2. Conduct elections by electronic ballot. We’ve actually been doing this for several years. We retain your right to vote by appearing at the election counting spot in person.
  3. Establish a method for certifying election results and setting a time for the new board to take office.
  4. Simplify the wording of rules for Board of Directors meetings and allow email votes on routine matters.
  5. Clarify and simplify the composition and responsibility of the Rules Committee. No actual change compared to how this has been handled forever.
  6. Simplify the section on appointed committees.
  7. Considerably simplify the process for amending or changing the bylaws.

Here’s a copy of the mark-up version of the changes for your review.

The changes were proposed by Junior Staff Commodore Mike Ferring. Commodore Rob Gibbs convened a review committee composed of himself, Emory Heisler, John Mayall, Mike Yarnell, Mike Ferring and Will Zornik, which agreed to the final version. The AYC Board then approved the changes and voted to put them on the ballot.

Changes to the AYC Bylaws are on the ballot this year.

Your 2019-2020 AYC Board Nominees – Breaking with Tradition

By on March 23, 2019 in Board of Directors, Commodore's Corner

Commodore Rob Gibbs

Official announcement: Notice of Election, May 14, 2019, at the Grill at Rolling Hills Golf Course at 6pm. Instructions for electronic voting will be emailed to all members of record as of April 1, 2019.

It is already time for AYC Board Elections. I am always amazed at how fast a Board Year goes by. I want to pull back the covers a little bit on the formation of the board and the traditions that have been involved over the past 60+ years.

In the past we’ve seen people make a 5 year commitment to the board by moving through the Commodore ranks from Rear, to Vice, to Commodore, then to Jr. Staff and Sr. Staff Commodore. This was a tradition that served the purpose of creating continuity and stability on the board from year to year. We broke with that tradition in the mid 2000’s, but since then have also had trouble finding a slate of willing board members. I would like to consider a revision to that tradition with the hope of providing that same continuity and stability.

Each Board Position cannot be done single handed. Each should have a committee of supporters. The AYC Fleet Captain already has the “Rules Committee” made up of all the Racing Fleet Captains and generally a new AYC Fleet Captain comes from that group. It was never the intent that each board member do all the work of their position themselves. Your support of these people is imperative to get the work of the club done. When each board member has a support group, continuity is created by “promoting from below.” A person that is “promoted” from the support group has knowledge of what has been going on. The other thing that does is allows a person to make a smaller commitment to the board. Instead of a 5 year commitment, they can choose a period that works for them. Maybe it is one term, maybe 3, but it gives them the choice.

This year, we break with tradition again. Many of the board members, myself included, really feel like we are just starting to get some traction and build momentum with the things we are doing and that if we move on now, some of these efforts will fall flat. Things like the Junior Racing Fleet, the 4th Tuesday “Dog Watch” Social, and even some of the changes being considered to the racing schedule. We feel like we need to follow through on these things and vacating positions or even moving on to another position will jeopardize our efforts.

It is with this in mind that, with your support, I have chosen to run for a second consecutive term as Commodore. Along with me running for a second term in their current position is Marc Danner at Vice Commodore and Heather McClain at Cruising Fleet Captain.

So “who will run the Birthday Regatta” you ask? Well, again, the tradition is that the Jr. Staff Commodore runs the Birthday Regatta. This year Bob Naylor, who was one of the instrumental players in helping pull together what has been called the best Birthday Regatta in recent memory, has agreed to be the Regatta Chairman. He will still work with the Jr. Staff Commodore for guidance and other formal approvals. Former Commodore Bill Hutchinson has agreed to be the Jr. Staff Commodore to provide that guidance.

The full slate of Board Nominees looks like this:

Commodore: Rob Gibbs
Vice Commodore: Marc Danner
Rear Commodore: Deb Heisler
Fleet Captain: Scott Richards
Cruising Fleet Captain: Heather McClain
Jr Membership Director: David Henning
Jr Staff Commodore: Bill Hutchison

Additionally, 2 more members filling 2 year roles are:

Sr Membership Director: Skip Kempff
Sr Staff Commodore: Mike Ferring

Finally, the 2 positions that are elected by the new board are:

Secretary: Paul Wojtczak
Treasurer: Tony Chapman

Thanks to our current board and to our new volunteers for their support. Now I ask that you help us too. There are so many activities that we do that require volunteer support. This year, make it a point to pick something, just one thing, to help with. Whether it is running one of our single day events like the Ruth Beal’s Cup or the Tall Cactus, or helping the Rear Commodore contact and book a speaker for our regular Membership Meetings, or agreeing to host a Dog Watch Happy Hour. Step up and help us make YOUR Club the best it can be this year!

New Membership Director – David Henning

By on March 4, 2019 in Board of Directors, Commodore's Corner

Membership Director Dave Henning.

As you all know, Andy Oliver had a great opportunity to further his career but that required him to move to California and leave us. David Henning has agreed to step up and be the Membership Director in Andy’s absence. Dave sails regularly with Skip Kempff (conveniently our other Membership Director) at Lake Pleasant and he also sails with his wife Amy on their own O’Day 20. They are also active members in the C14.2 Fleet at Tempe Town Lake.

Dave also is active in youth sport and is a Lacrosse coach among other things. We appreciate their commitment to helping us provide the best sailing opportunities in the region and providing the most value per member.

Honorary Life Members – Mike and Maryellen Ferring

By on October 10, 2018 in Board of Directors, Commodore's Corner

Mike & Maryellen Ferring

On Tuesday October 2, AYC’s Board, at the recommendation of all of the current Honorary Life Members, voted to make Mike and Maryellen Ferring Honorary Life Members as well.

According to the AYC Bylaws, “Honorary Life Membership may be granted to any Club Member whose services to the Club and the sport of sailing shall have been deemed outstanding over a period of years.” For several decades now Mike and Maryellen have served the AYC and ASF, as Board members, as Sailing Instructors and in general as “Ambassadors” for sailing in Arizona.
Here are some highlights of their outstanding service:

  • In 2010 Maryellen was recognized by the ASF with the “Heavy Lifting Award.”
  • Mike has long been the Webmaster of our website, one of the best in sailing.
  • Mike served as AYC Commodore on an unmatched record of three separate occasions (2006-07, 2012-13, 2017-18), always, as we all know, with a lot of help from Maryellen.
  • They were instrumental in bringing many of our featured speakers to meetings including the likes of Gary Jobson, North U founder Bill Gladstone, J-Boats president Jeff Johnstone, Oracle USA Tactician and Olympian Andrew Campbell, and many more.
  • In the Spring of 2014 Mike was recognized with Ye Blunder Bucket for “inventing a new way of decapitating a C14 mast: driving under rowing shells parked inside the fence and overhanging the drive.”
  • They are ever present in the racing results, at both Tempe Town Lake and Lake Pleasant.
  • They represent the AYC and “sailing in the desert” wherever they go, literally around the country and all over the world.

Their constant presence and service, whether in the foreground or in the background, has been truly outstanding, greatly furthered the sport of sailing in Arizona and made our club a better one.

This list is by no means complete, but please join me in congratulating and thanking them for their service!

AYC Honorary Life Members: David and Hermine Shapiro (deceased), Joyce Seale, Tom and Carol Ohlin, Frank (deceased) and Marylou Bigelow, Al and Sandy Lehman, Mike Yarnell and Tia Renshaw, George Tingom, Mike and Maryellen Ferring

Commodore Ferring and Maryellen Awarding Trophies at the Commodore’s Celebration

Mike and Maryellen’s J70 – Melissa Kay

Maryellen and Mike Ferring at Some Exotic Location

 

Leadership Changes on Your Board

By on August 5, 2018 in Board of Directors, Commodore's Corner

Dr Sharon Bell

Dr. Sharon Bell

In a recent email it was mentioned that your Rear Commodore, Sharon Bell, was retiring her post. While we all know her as “Sharon,” Dr. Bell is a clinical psychologist and she decided to dedicate more time to her patients and her philanthropic efforts. I want to take a moment to thank her for all her contributions for the year and a quarter she held the post. Under her tenure as Rear Commodore, the AYC featured speakers like Gary Jobson, North U founder Bill Gladstone, J-Boats president Jeff Johnstone, Oracle USA Tactician Andrew Campbell, Tom White of The Moorings, and John Jourdane the author of “Modern Weather for Sailors.” Of course no one does all this alone. Maryellen Ferring was on Sharon’s team and was also instrumental in all of the planning as well. Sharon will be missed!

Rear Commodore Josh McClain

Our new Rear Commodore is Joshua McClain. He has been around sailing for a long time with his father but started down his personal sailing journey when he and his wife, Heather (your Cruising Fleet Captain,) took the Adult Beginning Sailing Class right here from the ASF. With their daughter Emma, they sail as a family often and just got back from a 10 day BVI trip this summer.

I know Josh will put everything he has into the job and I look forward to working with him for the rest of this Board Year!

Vote for the Next AYC Board of Directors

By on April 2, 2017 in Board of Directors, Member Interest

The polls are open for members to vote for the next AYC Board of Directors. You’ve received a link to online voting by email and it should take only a couple minutes for you to vote. When you log in to vote, the system will ask for your information from the AYC member files: your email and your last name.

You can vote for the nominated slate of officers or write in the name of a person. Here’s the rundown.

Mike Ferring

Several of the current officers declined to run this time, so you’ll find some new and some familiar names on the list.

Commodore: Mike Ferring. Yes, for the third time this guy is running for Commodore. Mike was Commodore in 2006-2007 and 2012-2013. He’s AYC’s Webmaster, ASF Board Member, Fleet Captain of the Sportboat Fleet, and races a 14.2 and J/80.

Vice Commodore: Mike Bernard. TTL racers recognize Mike as a die-hard Laser sailor. Mike’s retired from Intel.

Rear Commodore: Peter Burgard. Ask Peter to rattle off the list of boats in his personal fleet. Peter lives in Tucson, retired after 20+ years in purchasing at UA and another 11 with Amphitheater Schools. He’s active in the community and is past Commodore of the Tucson Sailing Club, organizer of this May’s San Carlos regatta. You’ll find Peter and wife Judy serving dinner after Saturday’s (4/22) Lake Pleasant racing as part of the Santana 20 fleet.

Mike Bernard aboard his Laser at Tempe Town Lake. Photo: Mike Ferring

Membership: Andy Oliver. Andy is a Thistle sailor and has been one of the teachers for the Adult Beginning Sailing class for ASF. He’s also been helping Lori Reger greet people at the monthly meetings.

Fleet Captain: George Sheller. A semi-sorta-retired architect, George is a longtime AYC member, former Commodore, and current advocate for Laser sailing.

Others on the ballot from the current board: Bruce Andress moving on to Junior Staff Commodore and Tom Errickson running again for Cruising Captain. Remaining on the board in the second year of two-year terms are Chris Smith as Senior Staff Commodore and Mark Howell as Membership Director. The new Board appoints a Treasurer and Secretary. Expect Tony Chapman and Scott Richards to fill those roles.

Online voting will continue until 6pm May 8. Votes will be counted at the Caddy Shack at Rolling Hills at 6pm Tuesday, May 9, and you may present a written ballot in person at that time.

AYC Elects Chris Smith Commodore

By on May 6, 2015 in Board of Directors, Member Interest

Members of AYC have elected the slate of candidates proposed for the AYC Board of Directors, headed by Chris Smith.

Here’s the entire slate:

  • Commodore: Chris Smith
  • Vice Commodore: Bruce Andress
  • Rear Commodore: Victor Felice
  • Junior Staff Commodore: Peter Lehrach
  • Racing Fleet Captain: Steve Brown
  • Cruising Captain: Tom Errickson
  • Membership: Bob Whyte

In addition, Cynthia Pillote moves to Senior Staff Commodore and John Riddell continues in the second year of a two-year term as membership chairman. At its first meeting the new board elected its final two members, Secretary Lori Reger and Treasurer Tony Chapman.

The membership also voted to make a small change in the club bylaws that would affect new members’ dues. Effective immediately, in addition to the initiation fee, new members will pay dues prorated for the time remaining in the AYC year.

Chris Smith

Commodore Chris Smith

Peter Lehrach Becomes AYC Commodore

By on May 14, 2014 in Board of Directors, Member Interest

Peter Lehrach is the new AYC Commodore.

Peter Lehrach is the new AYC Commodore.

Peter Lehrach and the rest of the slate of officers have been elected in the 2014 spring elections. All will officially take their seats on the board Saturday night (5/17) during the Commodore’s Celebration.

Peter joined AYC just two years ago and has served as club secretary and Vice Commodore. He’s raced at Lake Pleasant as crew on J/80s with both Mike Ferring and Chris Smith. He was the driving force behind AYC’s adopt-a-highway cleanup program, organizing cleaning parties for a stretch of Carefree Highway near Lake Pleasant.

Others on the board are Senior Staff Commodore Mike Ferring, Junior Staff Commodore Cindy Pillote, Vice Commodore Christina Campo, Rear Commodore Chris Smith, Fleet Captain Steve Brown, Membership Directors John Riddell (two-year term) and Dianna Andress (one-year term), and Cruising Captain Tom Errickson. On Saturday, the board will select a Treasurer (Tony Chapman) and Secretary (Lori Reger).

We thank the departing board members for their service to AYC: Emory Heisler, Thom Dickerson, Andrea Love, Ralph Vatalaro,  and Greg Woodcock.

Voters also overwhelmingly approved an increase in club dues from $125 per year to $150 per year, effective with the next renewal period. It’s been 10 years since AYC increased dues and 83% of voters approved doing it now.

AYC Election for the Next Board of Directors

By on March 31, 2014 in Board of Directors, Member Interest

The annual election of AYC officers has begun. Here are the nominees:

Peter Lehrach

Peter Lehrach has been nominated to be the next AYC Commodore.

Commodore: Peter Lehrach
Vice Commodore: Christina Campo
Rear Commodore: Chris Smith
Junior Staff Commodore: Cynthia Pillote
One-Year Membership Director: Dianna Andress
Two-Year Membership Director: John Riddell
Fleet Captain: Steve Brown
Cruising Captain: Tom Errickson

In addition, the board selects a Treasurer and Secretary. Tony Chapman has agreed to continue as Treasurer and Lori Reger will continue as Secretary. Continuing on the board as Senior Staff Commodore, Mike Ferring.

The nominating committee: Martin Lorch, Matt Davis, George Tingom, J.M. Kiel, George Sheller, Bruce Andress, Victor Felice, Chris Smith, Ben Doane, Mike Parker, Tom Errickson, Jeff Sloan, Cindy Pillote (non voting).

In addition to voting for officers, you’ll be asked to decide whether to increase the annual dues from $125/year to $150/year. The increase requires a two-thirds majority in order to pass. (AYC dues have not increased for more than 10 years.)

A link to voting has been emailed to all the full members of record as of April 1. If you didn’t receive the link, contact Mike Ferring. If you requested a paper ballot, you’ll need to return it postmarked by May 9 or bring it to the counting session at the Caddy Shack by 6pm on Tuesday, May 13. With electronic voting, the counting takes about one minute, so don’t be late.

Survey Shows Widespread Support for Raising AYC Reserves

By on February 24, 2014 in Board of Directors, Member Interest

Here are the results of a member survey conducted the week of February 17 about AYC finances. Seventy-seven members completed the survey, presented online using Constant Contact’s survey system. All responses were confidential.

Headlines and Executive Summary:

Members value membership. Is AYC worth the money you pay? The result is a resounding “yes.” Using a five-point scale, with one being “lousy” and five “outstanding,” respondents rate AYC 4.0 for the value they think they get for the money they spend. Breaking it down, 35% rate AYC’s value at the top score of  5; 42% rate it a 4; and just over 20% rate it a 3 or lower.

Who are the 20% who don’t rate it as highly? Speaking generally, they’re people who don’t race (50% race vs. 72% of those who rate it higher), but there’s no pattern for how long they’ve been members of the club. Not surprisingly these people don’t think dues should be raised, but think racing fees should go up. And they’re more likely to say it’s more important for the club to cut costs than to raise revenue.

The AYC survey showed widespread support for building the cash reserves.

The AYC survey showed widespread support for building the cash reserves.

It’s reassuring to learn that members rate the club’s value highly, but the main purpose of the survey was to learn how members think the club should deal with dues, fees, and expenses.

The survey found members overwhelmingly agree that it’s a good idea to try to increase financial reserves to be ready for the day when equipment needs to be replaced.

86% of the respondents think it’s important to build reserves. The few who disagree (14%) tend to be the people who think the club is poorly run or isn’t concerned enough about keeping costs down—or who simply don’t want to pay more money.

65% think it’s more important to raise revenue than it is to cut costs. 31% think the opposite.

Clearly the members of the board of directors think they’re being responsible stewards of the club checkbook, saving money wherever possible and spending no more than necessary to present the quality of equipment and programs members expect. A minority of respondents isn’t so sure. They haven’t studied club spending of course, but they’re sure there’s money to be saved. “Every line item needs to be reviewed for cost savings,” wrote one. “Anywhere possible,” said another. (In fact, Commodore Cindy Pillote has appointed a committee to review the spending line by line to look for ways to economize.)

Over the last two years, the fleet captains have increased entry fees about 15%, with nonmembers paying even higher increases. Respondents believe racing fees should increase further by a high margin (62%-31%). 32% say raise them 10%; 20% say 20%; and 18% say raise them by 5% or less. Objections to raising fees? Mostly concern that higher fees would drive away entries.

The club dues are $125/year and have not increased in some 10 years. Is it time to bump them up? 71% say they would support a dues increase. How much? 32% say raise dues to $150; 19% say $175; and 9% say $200. The ones who don’t want an increase are inclined to think that dues are high enough already or that if we would economize, an increase wouldn’t be necessary.

The board will decide at its next meeting whether to submit a proposal for a dues increase to the general membership. The increase would need to be approved in a vote, probably at the same time as the next election of officers.

AYC Dues-Fees Survey.

Interested in learning more about how the club works? Here’s an explanation and link to the bylaws. And here’s the current budget.

Next Meeting: “State of the Club”

By on January 2, 2014 in Board of Directors, Meetings

Our January Monthly Meeting will present a picture of the “State of the Club,” led by Commodore Cynthia Pillote and Treasurer Tony Chapman.

Tony Chapman has been the club's treasurer for a very long time (thank you Tony) and is a serious competitive sailor, competing in a Buccaneer and Viper 640 at regattas all over the country. Tony was the recipient of this year's AYC Sportsmanship Award, given to someone deemed to be a "most valuable player" for AYC.

Treasurer Tony Chapman will present information on the club’s financial condition.

This is an opportunity for club members to get a full understanding of the club’s financial position, to ask questions and offer feedback on the direction we need to take for the future.

The meeting is Tuesday, January 14, beginning at 7pm (but arrive early for dinner). Monthly meetings are held at the Caddy Shack @ Rolling Hills Golf Course, 1415 North Mill Avenue, Tempe, AZ 85281-1205 (map) and both members and non-members are welcome to attend.

Here’s a copy of the 2013-2014 AYC budget for your review before the meeting.

AYC Board Election Underway

By on April 11, 2013 in Board of Directors, Featured

The election is underway for the 2013-2014 AYC Board of Directors. Most members have received an email notifying them to vote online, the first year this convenient method has been available. Nineteen members chose to receive mailed, paper ballots. The benefits of electronic voting are huge. It’s much less expensive and time-consuming for the club and it’s easier for members, taking only seconds and not requiring a 46-cent postage stamp.

Here are the nominees:

Cindy Pillote

Cindy Pillote

One-Year Terms
Commodore: Cindy Pillote
Vice Commodore: Peter Lehrach
Rear Commodore: Christina Campo
Fleet Captain: Greg Woodcock
Cruising Captain: Ralph Vatalaro

Two-Year Terms
Membership Director: Andrea Love
Junior Staff Commodore: Mike Ferring

Continuing on the board are Emory Heisler, who will become Senior Staff Commodore, and Thom Dickerson, Membership Director. The board will also choose a Treasurer (Tony Chapman has agreed to continue) and Secretary (we’re open to suggestions).

Electronic voting will continue until Monday, May 13 at 6pm MST. Paper ballots must be mailed to Mike Ferring, 525 W Monte Vista Rd, Phoenix, AZ 85003 postmarked May 9 or earlier or a ballot may be brought by the voting member in person at the time and place designated for the election. The votes will be counted at 6pm MST on Tuesday, May 14, at the Caddy Shack@Rolling Hills.

 

 

AYC Powerboat Drivers Must Be Certified

By on November 24, 2012 in Board of Directors, Sailing News

The AYC Board of Directors has taken a step that the club has been contemplating for years: Requiring that any driver of an AYC or ASF powerboat have a nationally-recognized certification for safe powerboat operation. The requirement kicks in January 1, but we’ll try to follow it immediately.

Fleet Captain Greg Woodcock will come up with a list of certifications which will qualify and we’ll let you know what they are.

This step would not be possible without the enormous contribution of Rob Gibbs, who has conducted two courses for US Sailing powerboat certification, most recently just last month, when 10 people received certification. The people who took the course heaped huge compliments on Rob for his effort and for the quality of the teaching. Our continuing thanks, Rob, for all that you do for the club. And we thank the board of the Arizona Sailing Foundation and its president John Mayall for underwriting the cost of the materials for the powerboat course.

Rob will lead another class on December 14, 15, and 16 and there are still openings for that class (as of 12/1).

The AYC board recognizes that the new requirement won’t prevent accidents or mistreatment of equipment, but clearly it should help. It’s been a constant problem maintaining ASF and AYC boats in prime condition. Most important, we believe this step will reduce the chance of a powerboat injury, which no one wants to see.

Sincerely,
Mike Ferring
Commodore

AYC Board Nominations and Proposed Bylaws Changes

By on April 1, 2012 in Board of Directors, Member Interest

The AYC Board of Directors is proposing two changes to the club bylaws and voting on the changes will happen at the same time as the election of a new Board of Directors.

The two changes are these:

  1. To extend the age eligibility for Junior Membership from the current 21 to 25. The intent is to try to draw more Junior Members, including more college students. Junior Members may not vote in elections, but can carry membership cards and enter club races as members.
  2. To permit electronic voting in club elections. It’s now possible to conduct secure, online elections, reducing the difficulty and cost of conducting the annual club election, which the bylaws require be done by mail. As of this time, all but two or three club members have email addresses and online access. The change in the bylaws would allow these few members to continue to vote by mail, if they wish.

Here is a PDF of all the changes.

And here is the link to the current bylaws.

The Board unanimously recommends passage of the changes. Mailed ballots will go out after the first of April.

On those ballots we will also have the following candidates nominated by our Nominating committee! POSITION-NOMINEE-NOMINATED BY

  • Commodore – Mike Ferring – Sport boat (Ferring)
  • Vice Commodore – Decker Williams – Sport boat (Ferring)
  • Rear Commodore – Bob Whyte – Sport boat (Ferring)
  • Fleet Captain – Greg Woodcock – Spin (Andress)
  • Membership (2 year) – Thom Dickerson – Thistle (Dickerson)
  • Cruising – Mike Parker Buccaneer – (Davis)
  • Staff Commodore (2 year) – Emory Heisler – (bylaws)

And two more volunteers that are scheduled to be nominated and elected by the Board

  • Secretary – Peter Lehrach – Sport boat (Ferring)
  • Treasurer – Tony Chapman – Sport boat (Chapman)

Thank you one and all!

Notice: 2012-13 AYC Officers Nominating Meeting

By on March 4, 2012 in Board of Directors, Sailing News

The Arizona Yacht Club Board of Directors Election Nominating Meeting will be held March 13, 2012 at 6pm immediately prior to the March General Membership meeting.

Eligible members interested in volunteering to run for election to AYC Board of Directors positions, or that would like to nominate eligible AYC members should see their ACTIVE Fleet Captain, Cruising Captain Mike Parker or Commodore Emory Heisler to participate in the Nominating Committee or to submit nominations.

The ELECTION OF OFFICERS and NOMINATING committee and process are defined by the AYC By-Laws as follows:

9.1.2 Election of Officers. The following Club Officers shall be elected annually by the Membership for one (1) year terms: Commodore, Vice Commodore, Rear Commodore, Fleet Captain, and Cruising Captain. Each year the following Club Officers shall be elected by the Membership for two (2) year terms: Membership Director, Junior Staff Commodore (who shall become Senior Staff Commodore in the second year of his tenure).

12.1.2 NOMINATING: All members of the Nominating Committee must be Voting Members of the Club. The Fleet Captain of each active fleet shall notify the Commodore of the Fleet’s representative. The Cruising Captain shall select one (1) member from the ranks of the predominately Cruising Voting Membership and the Commodore shall select two (2) members-at-large representatives from the ranks of the non-racing Voting Members of the Club. Such selections by the Active Racing Fleets, Cruising Captain and Commodore shall not be subject to approval or challenge by any other entity or person. For the purposes of this Article, an “Active Racing Fleet” shall mean a racing fleet which qualified for a separate start and has at least four (4) Voting Members registered to race, in the last completed Fall or Spring Series of the Club’s racing calendar just prior to the Nominating Committee’s first meeting. The Chairman of the Nominating Committee shall be the Commodore of the Club who shall have no vote on the Nominating Committee. No other Officers or Board Members may be on the Nominating Committee. There shall be no requirement for the Nominating Committee to nominate any incumbent Officer or Member of the Board of Directors to any Office or Board of Director Membership. The Nominating Committee shall procure approval of each of its nominations from the person being nominated prior to conclusion of its duties for the year. The Nominating Committee may nominate more than one (1) candidate for each position open. Notwithstanding the foregoing, the Commodore shall automatically be nominated for the position of Junior Staff Commodore.

Notice: 2011-12 Officers Nominating Meeting

By on February 28, 2011 in Board of Directors, Featured, Meetings

The Arizona Yacht Club Board of Directors Election Nominating Meeting will be held March 8, 2011 at 6pm immediately prior to the March General Membership meeting.

Eligible members interested in volunteering to run for election to AYC Board of Directors positions, or that would like to nominate eligible AYC members should see their ACTIVE Fleet Captain, Cruising Captain (acting) Mike Parker or Commodore Joe Motil to participate in the Nominating Committee or to submit nominations.

The ELECTION OF OFFICERS and NOMINATING committee and process are defined by the AYC Bylaws as follows:

9.1.2 Election of Officers. The following Club Officers shall be elected annually by the Membership for one (1) year terms: Commodore, Vice Commodore, Rear Commodore, Fleet Captain, and Cruising Captain. Each year the following Club Officers shall be elected by the Membership for two (2) year terms: Membership Director, Junior Staff Commodore (who shall become Senior Staff Commodore in the second year of his tenure).

12.1.2 NOMINATING: All members of the Nominating Committee must be Voting Members of the Club. The Fleet Captain of each active fleet shall notify the Commodore of the Fleet’s representative. The Cruising Captain shall select one (1) member from the ranks of the predominately Cruising Voting Membership and the Commodore shall select two (2) members-at-large representatives from the ranks of the non-racing Voting Members of the Club. Such selections by the Active Racing Fleets, Cruising Captain and Commodore shall not be subject to approval or challenge by any other entity or person. For the purposes of this Article, an “Active Racing Fleet” shall mean a racing fleet which qualified for a separate start and has at least four (4) Voting Members registered to race, in the last completed Fall or Spring Series of the Club’s racing calendar just prior to the Nominating Committee’s first meeting. The Chairman of the Nominating Committee shall be the Commodore of the Club who shall have no vote on the Nominating Committee. No other Officers or Board Members may be on the Nominating Committee. There shall be no requirement for the Nominating Committee to nominate any incumbent Officer or Member of the Board of Directors to any Office or Board of Director Membership. The Nominating Committee shall procure approval of each of its nominations from the person being nominated prior to conclusion of its duties for the year. The Nominating Committee may nominate more than one  (1) candidate for each position open. Notwithstanding the foregoing, the Commodore shall automatically be nominated for the position of Junior Staff Commodore.

February AYC Board Meeting Minutes

By on February 23, 2011 in Board of Directors

Meeting Call to order 2/1/2011, 7:13pm, Emory Heisler’s Home

 Attendees: Motil, Heisler, Harlow, Chapman, Pillote, Parker and Guests (see list at end)

 1.       Secretary (Heisler substitute)

  • January minutes updated to reflect May 14, 2011 as Commodore’s Ball.  Approved by Pillote motion, Harlow 2nd, unanimous.

2.       Treasurer Report (Chapman)

  • Awaiting final Birthday Regatta expenses for next report.

3.       Membership (Pillote, Sahali)

  • Bernie Armstrong nominated. Approved by Heisler motion, Motil 2nd, unanimous.

4.       Cruising Captain (vacant – Parker substitute)

  • Tall Cactus preparations – planning for 40 dinners
  •  Details to be posted to web in FebMarch

5.       Fleet Captain (Harlow)

  • Fall Series Trophies will be presented at March Membership meeting
  • Birthday regatta 1st place trophies to be created – assigned to Heisler
  • 3/27/2011 TTL to be cancelled for Dragon Boat Race – Heisler will post to web

6.       Jr. Staff Commodore (Jackson)

  •  No items

7.       Sr. Staff Commodore (Parker)

  •  No items

8.       Rear Commodore (vacant – Motil substitute)

  • GM Meeting topics discussion
  • Commodores Ball set for Chart House – McCormick Ranch 

9.       Vice Commodore (Heisler)

  • Compass Points near ready for February 

10.   Commodore (Motil)

  • No additional items
  • Next Meeting Locations:March 1, Lucille’s Tempe Marketplace, April 5, Jackson’s, May 3, Pete’s (Ballot Count), May 14, Chart House, June 7Heisler’s

11.   Other

  • After adjournment an open discussion was held with guests about AYC current issues (i.e. open board seats, declining membership) and ideas for improvement (improved communications, non-racing activities).  Participants: AYC BoD attendees, Guests: Tom Ohlin-Former Commodore, Dennis Lynde-Former Commodore, ASF: John Mayal, Greg Dean, Lisa Lake, Leo Baumann, Natalie Harper, George Tingom.

Meeting Adjourned 7:56pm

Submitted: March 1, 2011,  Emory Heisler – Vice Commodore for Vacant Secretary position

January 2011 Board of Directors Meeting

By on February 4, 2011 in Board of Directors

Meeting Call to order 7:02, Joe Motil’s Home

Attendees:  Motil-Commodore, Heisler-Vice Commodore, Harlow-Fleet Captain, Pillote-Membership, Jackson-Jr. Staff, Parker-Sr. Staff

Absent: Chapman-Treasurer, Sahali-Membership, Rear Commodore-VACANT, Cruising Captain-VACANT, Secretary-VACANT

Secretary (Heisler-substitute)
– December minutes provided by C. Pillote.  Approved by Heisler motion, Parker 2nd, unanimous.

Treasurer Report (Chapman)
– Absent. No report.

Membership (Pillote, Sahali)
– Bob Hastings, John Healy nominated. Approved by Heisler motion, Jackson 2nd, unanimous.

Cruising Captain (vacant – Parker substitute)
– Preparations underway for Tall Cactus, Catalina in July

Fleet Captain (Harlow)
– Birthday Regatta ready
– LP Maricopa County Fees remaining within budget.

Jr. Staff Commodore (Jackson)
– Birthday Regatta ready.  Reviewed volunteer schedules.

Sr. Staff Commodore (Parker)
– No items

Rear Commodore (VACANT-Motil substitute)
– More GM meeting ideas needed
– Commodores Ball set for Chart House – McCormick Ranch

 Vice Commodore (Heisler)
– 2011-2012 Board Planning Meeting ideas discussed.  2/1/2011 meeting will include invited guests of ASF Board, Candidates for 2011-12 AYC Board, Former Commodores for planning.

Commodore (Motil)
– No additional items

Other
– Next Meeting Locations: Feb 1-Heisler’s, March 1-Lucille’s Tempe Marketplace, April 5-Greg Jackson’s, May 3-Pete’s (Ballot Count), May 14-Chart House, June 7-Heisler’s

Meeting Adjourned 8:33pm
Submitted: February 1, 2011,  Emory Heisler – Vice Commodore / Acting Secretary